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Room Scheduling Form

 You must first check room availability in Outlook.

This form is for Kent State University at Ashtabula employees ONLY.  Non-employees please call (440)964-4312 to make room reservation requests.


Please fill out the ROOM SCHEDULING FORM with as much detail as possible.  Required fields are marked with an asterisk*.






Note: You must contact Loretta Munger for food and refreshment purchases at 440-964-4226 or lmunger_gst@kent.edu.


  Most rooms have existing tables and chairs; indicate special needs below:



DVD/TV Cart    
Projection Screen    

Someone from the Ashtabula Campus IT Department may call you with questions.  Please make sure you have included a telephone number below.

Multi-media Cart (includes Laptop,LCD projector w/Internet connection,VCR,DVD,CD and speakers. We recommend that you do not use your own laptop with the multi-media cart)





Please include your Polycom request here. You will also need to provide the IP address and contact name at other location.



Note:  If you are using one of the three large Main Hall Rooms (Blue and Gold, Auditorium or Gymnasium) please fill in the appropriate text box(es) below.
Please describe the setup you want in the Blue and Gold Room. Make sure you include types of tables, where you want the podium and if you will need a receiving table, etc.


Please describe the setup you want in the Auditorium. Make sure you include types of tables, where you want the podium and if you will need a receiving table. Please also describe in as much detail the stage set up and any sound amplification you will need.


Please describe the setup you want in the Gymnasium. Make sure you include types of tables, where you want the podium and if you will need a receiving table. Please also describe in as much detail the gym setup and any sound amplification you will need.





If contact for public is not the same as person making room request, please list that person here.

If you reserved a room for an event that will need promotional help, there will be a link to the Communications and Marketing Promotion Request Form upon submission of this request.